ARTICLE: The College Secretary’s Desk Series

ARTICLE: The College Secretary’s Desk Series

The grace associated with the Secretary’s Desk is envied by many but few attain thereof. The efforts made over years; the commitment, dedication and hard work pushes an administrator towards this important desk. The College Secretary’s Desk seeks to expose attitudes and behaviors that enhances the individual’s chances of attaining this height and practical explanations on the job’s specifications and challenges related with the practice.

The College Secretary-The personality traits, behaviors and attitudes

There are foundational blocks for which every house is built. Climbing up the ladder in administration to reach the College Secretary’s Desk, like building a house, takes much work and its foundation is key to the attainment of this position. These blocks are personality traits, behaviors and attitudes have to be learnt, cultivated and refined constantly and continuously. These blocks cannot be exhausted in this write-up but key ones have been highlighted.

Passion

In every task, passionless attitudes will not yield much fruit. This can be daily observed in all activities surrounding the individual. According to Richard E. Boyatzis etal., (2002), the passion to lead and to serve, should be the driving force for every worker, and when the passion fades, workers begin to question the meaning of their work. An individual in the administrative profession therefore needs this critical ingredient to sustain the objective of achieving high performance at work. Passion will push the administrator to report early to work, attend to matters assigned, go an extra mile to maintain an efficient administrative system and learn and unlearn strategies all aimed at enhancing output.

The administrator with passion is passionate about new challenges and works assiduously to resolve them.

Consider the scenario below:

Mr. Ben Saka is employed by Great Hope College of Education as the College Secretary. Saka within the first three months of his appointment assesses the administrative structure of the College and encounters a major matter needing attention. He finds out that the College over its fifteen years’ existence had not kept any filling system and have documents scattered across offices making it almost impossible to track any letter or correspondence. Mr. Saka gets frustrated as he is daily accosted with the need to refer to old documents and has to struggle daily to get a single file to work on.

What will be the reaction of a person with a passion for his work in the scenario presented.

Consider the second scenario below:

James Brown an Administrative Assistant of R.I Tenants College of Education. Brown is surrounded by colleagues who have thrown in the towel on best administrative practices; they are not punctual and hardly attend to assignments given. His College does less monitoring of staff and turns a blind eye on adverse practices of staff. Should Brown adapt to his environment and if he does, what will be the impact on him. What will someone passionate about his work do?

Readers are welcome to send their feedback to the writer for further interaction.

Having passion for your work entails having an interest in the daily activities of your work. In this you are pleased at the thought of performing your duties and eagerly completes them. The motivation to work in this case is intrinsic and urges you on. This is not to say that the individual will not experience a day of discomfort when work seems too laborious and has no or little desire to even move a finger. These occurrences are normal, but the passionate person rises above these setbacks.

How do you develop passion for your work?

The first major question you might have to ask yourself is as to whether you are in the profession you desire and want to be in or you joined the profession because you needed a job and that was the available job at the time you are searching for a job. Whatever answer you derive will help you to examine your interest in your job and your desire to excel in it. When one earnestly desires to practice in a particular field of work, an interest is developed, and a passion is acquired as the person consciously make attempts to strengthen ones’ knowledge and skill in the chosen profession.

In order to develop passion for work, you have to acquire the necessary knowledge and skill in your area of practice. The individual will have to deliberately decide to learn and be abreast with current practices in administrative work for instance. The person must understudy persons with rich experiences in his or her field. When the individual is performing well, the person’s moral is boosted, and confidence level is lifted up. This gives the person the enthusiasm and the passion to continue to excel.

Whether you desire or aspire to be on this desk or are already on it take note that:

Passion keeps us going, gives meaning to the work you do, it is a force that aids you to accomplish anything you set your mind to, and in experiencing work and life. “Pleasure in the job puts perfection in the work.” (Aristotle).

WRITTEN BY CECILIA BOAKYE BOTWE, 2021

Reference:

Richard E. Boyatzis, Annie Mckee, and Daniel Goleman, April, 2002 “Reawakening Your Passion for Work.” https://hbr/2002/04/reawakening -your-passion-for-work

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